Using Grid,Toolbars & Filters

Toolbar button	Description
New Appointment	Opens a new appointment form.
New Meeting Request	Opens a new meeting request form.
Add New Member	Adds a new Member to the selected Group(s).
Groups	Opens the Group Manager form to create or edit Groups, Members, assign or change their roles and sharing status.
Synchronize	Initiates manual synchronization.
Today	Changes the Timeline start date to Today.
Switch Work Hours (Work Hours/24 Hours Grid)	Switches the view between work hours and 24 hours in Timeline Grid view. This function is applicable when you want to view events after the work hours. Note: You may also use icon in Grid View to change the view between work hours and 24 hours grid.
Timeline Zoom	Expands/compresses the Timeline Grid view.
Print View	Prints out the current Grid (Schedule) View.
Help	Opens Schedules4Team Help Documentation.
Close/Expand Window	Closes/expands Grid View Window.

In the Member list, you can use left-clicking to select members, and right-clicking to send messages to a selected Group or Member, create meeting requests or print out the current Group schedule.

Using Schedules4Team, you may also view each of the Group Members’ calendar in standard Microsoft Outlook Calendar view. Simply select the preferred Group Members from the Member list in Grid View and click the Overview icon

to create their Calendar views. You can select multiple Members if you want to view their Calendars simultaneously.

Menu item	Description
Today	Changes the start date of current view in the Timeline to Today.
Go to Date...	Changes the start date of current view in the Timeline to the selected one.
Hide All Day Events	Hides/shows all day events.
12 Hour time format	Switches the Timeline format to 12/24 Hour.
Hide Interceptions	Hides/shows meeting interceptions.

Grid View filters	Description
View Zoom Filter	Changes the view from 5 minutes to a week per Timeline block.
Group Filter	Allows easy switching between groups.
Change View Date	Changes the start date of current view in the Timeline.
Location Filter	Allows viewing meetings and appointments only in a certain Location in one mouse click on (By Location).
Find Free Time	Find Free Time feature is applied to Group calendar in the Timeline Grid view window in the following way: Use left-clicking + "Ctrl" to select members in the Member List. Select the preferred time frame and click the "Free" button. Timeline blocks displaying free time of the selected Members will be marked green.